Job Overview
To be part of the team providing administrative support, including telephone and front
entrance reception
To organise and manage the admissions procedures of students.
To co-ordinate the Annual Review process for all Beaumont College students in accordance with
statutory guidance.
To provide assistance to the Head of Care in all aspects of administrative support
To further the college’s vision and comply with the policies and procedures of the college.
Hours: Monday to Friday, 25 hours per week. 11:30am - 16:30pm
(Term Time Only (39 weeks) + 10 days (50 hours) during holidays
Job Responsibilities:
- To create and maintain records and files for all prospective and current students.
- To create new Student Files and ensure that all student files and records on the college’s
Management Information System are complete and up to date.
- To provide support for Annual Review and Education Health Care Plan (EHCP) meetings
and track the process for all Beaumont Sussex students throughout the school year.
- To prepare and circulate relevant documentation in a timely manner; and prepare meeting
files with all new reports and relevant paperwork.
- To respond to and action referrals.
- To copy and distribute completed Annual Review documentation securely to all
relevant parties.
- To complete all paperwork following Annual Review/Transition Planning Meetings,
ensuring all supporting paperwork is included.
- To arrange meeting rooms ensuring refreshments are available and specific requirements
for attendees are met. Circulate invitations (to parents/carers, Social Services, medical
professionals, etc) in a timely manner.
- To attend and write up minutes of meetings with families and professionals.
- To assist with organising parents’ evenings and other meetings and events, including the
organisation of rooms, equipment and refreshments as required.
- To manage and organise completed forms from parents.
- To assist with filing and archiving
- To assist with receipt and distribution of goods ordered.
This job description should not be seen as all encompassing, and the post holder will be
expected to undertake any other responsibilities appropriate to the post as identified by the
company.
The post holder will further Salutem’s vision and comply with the policies and procedures of
Salutem and the school. This job description will be kept under review to ensure that it
remains up to date. The post holder will be consulted about any proposed changes.
Our values shape the way we work. We are Supportive, Ambitious, Loyal, Unique, Transparent, Engaging and Meaningful in everything we do.
We believe in creating opportunities, encouraging independence and ensuring the people we support have the opportunity to live the life they choose.
We want our people to feel supported, valued and able to thrive — both at work and outside of it.
Emotional Support
24/7 Employee Assistance, mental health resources, meditation apps and bereavement support.
Health & Wellbeing
Free online GP access, Health Cash Plan, Cancer Cover and menopause support.
Financial Support
Flexible pay through Stream, utility bill savings, MoneyHelper and Life Assurance.
Physical Wellbeing
Online workouts, Cycle to Work scheme, gym discounts and National Trust activities.
Training
You’ll receive training, ongoing support and opportunities to develop your skills and career in social care.
Ready to make a difference?
If you’re passionate about making a positive difference, we’d love to hear from you. Apply today
At Salutem Care and Education, safeguarding is at the heart of everything we do. We are committed to protecting and promoting the welfare of the children, young people, and adults we support, and we expect all colleagues to share this commitment.
All appointments are subject to robust safer recruitment checks, including an enhanced Disclosure and Barring Service (DBS) check (including relevant barred list checks where applicable), satisfactory references, and any other pre-employment checks required for the role.
We are committed to creating a diverse and inclusive workplace and welcome applications from all suitably qualified candidates who share our values and commitment to making a positive difference.
We are committed to ensuring that safeguarding is a top priority. Therefore, in line with Keeping Children Safe in Education (KCSIE), we will carry out online searches on shortlisted candidates as part of our due diligence process.