Job Overview
To be part of the team providing administrative support, including telephone and frontentrance reception
To organise and manage the admissions procedures of students.
To co-ordinate the Annual Review process for all Beaumont College students in accordance withstatutory guidance.
To provide assistance to the Head of Care in all aspects of administrative support
To further the college’s vision and comply with the policies and procedures of the college.
Hours: Monday to Friday, 25 hours per week. 11:30am - 16:30pm
(Term Time Only (39 weeks) + 10 days (50 hours) during holidays
Salary: £13,630 - £13,980 per annum
(FTE 40hrs/wk, 52 wks £24,544 - £24,960). Dependent on experience
Job Responsibilities:
- To create and maintain records and files for all prospective and current students.
- To create new Student Files and ensure that all student files and records on the college’s Management Information System are complete and up to date.
- To provide support for Annual Review and Education Health Care Plan (EHCP) meetings and track the process for all Beaumont Sussex students throughout the school year.
- To prepare and circulate relevant documentation in a timely manner; and prepare meeting files with all new reports and relevant paperwork.
- To respond to and action referrals.
- To copy and distribute completed Annual Review documentation securely to all relevant parties.
- To complete all paperwork following Annual Review/Transition Planning Meetings, ensuring all supporting paperwork is included.
- To arrange meeting rooms ensuring refreshments are available and specific requirements for attendees are met. Circulate invitations (to parents/carers, Social Services, medical professionals, etc) in a timely manner.
- To attend and write up minutes of meetings with families and professionals.
- To assist with organising parents’ evenings and other meetings and events, including the organisation of rooms, equipment and refreshments as required.
- To manage and organise completed forms from parents.
- To assist with filing and archiving
- To assist with receipt and distribution of goods ordered.
This job description should not be seen as all encompassing, and the post holder will beexpected to undertake any other responsibilities appropriate to the post as identified by thecompany.
The post holder will further Salutem’s vision and comply with the policies and procedures ofSalutem and the school. This job description will be kept under review to ensure that itremains up to date. The post holder will be consulted about any proposed changes.
Salutem Care and Education are committed to safeguarding and promoting the welfare ofchildren and young people. All offers of employment are subject to rigorous pre-employmentchecks, including enhanced DBS, in line with our stringent safer recruitment policy.
Successful candidates for all posts will undergo a minimum of 6 months’ probation period.
Data Protection:All information is stored securely and processed appropriately. Any information supplied byunsuccessful candidates will be destroyed through a confidential waste system after six months fromnotifying unsuccessful candidates, in accordance with our information and records retention policy.