Project Support Administrator

Project Administration and Coordination

· Maintain accurate project plans and trackers using systems such as Monday.com.

· Set up and maintain project folders with all standard documentation, templates and using electronic filing systems.

· Provide administrative support across a portfolio of projects.

· Coordinate project meetings, attendees, agendas and supporting papers.

· Produce clear meeting notes, action logs and decision records.

· Ensure project information is current, complete and accessible to relevant stakeholders.

Project Monitoring and Reporting

· Monitor project milestones, actions, deadlines, risks, issues and dependencies using project plans on Monday.com.

· Gather progress updates and follow up on outstanding actions.

· Prepare project reports, summaries and dashboards.

· Highlight overdue actions, delays and emerging risks to the Group Project Manager.

Financial and Procurement Support

· Maintain project budget and expenditure trackers.

· Assist with purchase orders, invoices and other financial documentation.

· Record approved expenditure, estimated costs and actual spend.

· Maintain supplier information, quotations and procurement records.

· Support the administration of project change requests and approvals.

Stakeholder Communication and Governance

· Coordinate communication between internal and external project stakeholders.

· Liaise professionally with colleagues, contractors, consultants and suppliers.

· Maintain project governance, approval and compliance records.

· Support the completion and collation of business cases and project documentation.

· Maintain records relating to planning, surveys, property requirements and contractors.

· Ensure project records are stored securely and in line with company procedures.

· Support project closure, including final actions and lessons learned.

Skills and Experience Required

Essential

· Previous administration or project support experience, with the ability to maintain accurate records, trackers, and filing systems.

· Strong Microsoft Office skills, including Excel, Word, PowerPoint, and Outlook.

· Experience using project management software, such as Monday.com.

· Good organisation and time-management skills, with the ability to manage multiple tasks and deadlines.

· Excellent written and verbal communication skills, including producing clear meeting notes and project updates.

· Accurate data entry skills with strong attention to detail.

Desirable

· NVQ Level 3 in Business Administration or equivalent qualification.

· Experience supporting multiple projects or working within a project environment.

· Experience maintaining project plans, action logs, risks, issues, or progress reports

· Experience in using Monday.com.

· Experience supporting budget tracking, purchase orders, invoices, or procurement activity.

· Experience assisting with business cases, project governance, or change requests.

· Experience working within health and social care, education, property or another regulated environment.

Personal Attributes

· Organized, methodical, and dependable.

· Proactive and able to use initiative.

· Able to priorities effectively and remain calm when managing competing deadlines.

· Confident and professional when following up actions and information.

· Collaborative and able to build positive working relationships.

· Adaptable, discreet, and comfortable handling confidential information.