Clerk to Governors

Administrative Support 

• Preparing and circulating agendas, papers and reminders ahead of meetings.
• Record accurate and detailed minutes of all governing body meetings, capturing key discussions, decisions, and actions.
• Ensure that minutes are distributed to governors promptly following meetings and are stored securely for future reference.
• Follow up on action points from meetings to ensure accountability and progress.
• Maintain Governor Hub and ensure all paperwork is kept in a systematic and accessible way.

Record Keeping 

• Maintain an up-to-date register of governors and their terms of office.
• Ensure that all governing body policies and procedures are reviewed and updated regularly. • Maintaining records of Governor training and arranging the training calendar

Meeting Coordination 

• Schedule meetings, ensuring appropriate venues and facilities are arranged.
• Support the Chair of Governors in the preparation of meeting agendas.
• Ensure that meetings are conducted in accordance with the school'sgovernance framework.

  Compliance and Governance 

  • Advise the governing body on governance legislation and procedural matters.
  • Ensure that the governing body operates within its legal and regulatory framework.
  • Assist in the induction of new governors and provide ongoing support and training.

  Communication 

  • Act as a point of contact for governors, school staff, and external stakeholders.
  • Facilitate communication between the governing body and school leadership.
  • Manage correspondence on behalf of the governing body.

  Working Conditions 

  • The Governing Body meets approx. 3 times a year.Meetings are planned well in advance and currently take place on Tuesday afternoon/evenings during term time and usually last for approximately 3 hours.
  • Whilst you must attend the meetings in-person, there is flexibility to complete the administration through home working.
  • The role may involve occasional travel to training sessions or other schools.
  • You will be provided with a school laptop and email address to undertake the role.
  • Clerking duties and travel costs are include as part of the hourly rate.

  This job description should not be seen as all encompassing, and the post holder will be expected to undertake any other responsibilities appropriate to the post as identified by the company.

  The post holder will further Salutem’s vision and comply with the policies and procedures of Salutem and the school. This job description will be kept under review to ensure that it remains up to date. The post holder will be consulted about any proposed changes. 

  Salutem Care and Education are committed to safeguarding and promoting the welfare of Children and young people. All offers of employment are subject to rigorous pre-employment checks, including enhanced DBS, in line with our stringent safer recruitment policy.

   

  Successful candidates for all posts will undergo a minimum of 6 months’ probation period.