Preventative Planned Maintenance Coordinatior

Our mission is to create a nurturing and comfortable environment where the people we support receive the highest quality of care from our skilled and passionate team. Our services stand out because they reflect our core values.  

Our values: 

🌟We are Supportive by promoting opportunities for everyone so they can reach their full potential 

🌟 We are very Ambitious to provide the best possible outcomes for the people who use our services 

🌟 We are Loyal because we put the people that we support and our staff at the centre of everything we do and we deliver on our promises. We also are committed to ensuring that our services are meeting the needs of all stakeholders 

🌟 We are Unique because we are ambitious and innovative about the diversity of the services that we provide without compromising quality 

🌟 We are Transparent by being open, honest and fostering a culture of mutual respect. We promote a culture where we learn by our experiences, and we are committed to doing things better and setting the highest standards in what we do 

🌟 We are Engaging because we work in partnership with the people that we support, our staff and all our stakeholders  

🌟 We encourage everyone to experience a Meaningful life by being aspirational and by offering opportunities 

Why choose us? 

At Salutem Care and Education, we believe that happy employees create a positive impact. That's why we prioritise the well-being of our colleagues and their families. With our Salutem Extras benefits platform, we offer a comprehensive range of perks designed to support you in every aspect of your life. Some of our benefits are: 

 Emotional Support Benefits: 

✅Employee Assistance Programme - 24/7 emotional, financial and legal support for you and your partner from qualified counsellors. 

✅Hub of Hope - where you have access to the UK’s leading mental health data base 

✅Medito App - allowing you to explore how meditation can boost your wellbeing 

✅Bereavement support – licensed counselling service, support groups and resources 

Medical Support Benefits: 

✅Free Online GP – 24/7 access to a qualified GP for you and your household prescribing to a pharmacy near you at a time that suits you 

✅Health Cash Plan – for a price of a coffee a week, you can claim back on a range of healthcare expenses 

✅Cancer Cover – Our cover can support you with bills, alternative therapies and much needed time out in the unfortunate event of a diagnosis 

✅My Menopause Centre – Discounted access to an ‘Outstanding’ CQC provider where treatments are tailored to your needs and information is evidence based 

Financial Support Benefits – annual savings per household is over £1000! 

✅Wagestream - Where you can receive flexible pay, savings buildings, credit building card, flexible loans at competitive rates, chats with a trusted expert and benefits tracker 

✅Freeze your utility bills – saving you up to £329 per year on your energy bills. 

✅ Money helper – get a personalised action plan to help you stay on top of bills 

✅Life Assurance – protecting you from day one of employment 

Physical Support Benefits: 

✅Online workouts – easy to follow videos to work out from home or at the gym 

✅Cycle to work scheme – with salary deductions, save on tax and NI costs 

✅ Gym discounts – no join up fees and up to 20% off gym memberships country wide 

✅National trust and discounted days off – wide range of activities for you and your family  

Still not convinced? 

👍We have been recognised as a Top Employer in the United Kingdom. 

👍We have been named as a Top 50 Inspiring Workpace. 

👍We are a Disability confident committed company. 

👍We employ nearly 3000 colleagues and support nearly 2000 people. 

👍We have a high percentage of Good or Outstanding homes and all our children’s home are rated Good or Outstanding. 

Preventative Planned Maintenance Coordinator

Reporting To: Estates Admin Manager & Executive Group Coordinator

Location:    Windsor Office

Job Overview:

The Preventative Planned Maintenance Coordinator is responsible for assisting in the planning, scheduling, and monitoring of preventive maintenance activities across all facilities, equipment, and assets. The role involves managing maintenance schedules, ensuring timely execution, maintaining accurate records, and liaising with contractors and internal teams to ensure compliance with regulatory and safety standards. The Preventative Planned Maintenance Coordinator helps optimise the efficiency and longevity of assets through effective planned maintenance coordination.

Hours: 40 HPW

The post holder will be responsible to the Group Head of Business Development and will.

• Schedule and Coordinate PPM Tasks:
• Organise and schedule routine maintenance for building compliance, (Fire, electrical, water, etc.).
• Ensure that all maintenance is conducted in compliance with internal policies, safety standards, and manufacturer instructions.
• Maintain and update a detailed maintenance calendar to ensure timely completion of tasks.
• Keep internal notes up to date to keep team coordinated with status of compliance. 
• Record Keeping and Documentation:
• Maintain accurate and up-to-date records of all maintenance activities, including service reports, and inspections.
• Ensure compliance with company policies by keeping compliance and documentation within expiry dates.
• Maintain contractor insurance details.
• Communication:
• Communicate with internal departments, contractors to ensure smooth coordination of maintenance activities.
• Act as key contact for maintenance documents, updates, and queries for internal staff .

• Data Management and Reporting:
• Compile and generate regular reports on maintenance activities.
• Analyse maintenance data to identify trends, potential improvements, and areas requiring additional attention.
• Compliance and Safety:
• Ensure all PPM tasks are carried out in line with health and safety regulations.
• Assist in audits and inspections to ensure facilities and equipment comply with relevant standards and regulations.
• Support Continuous Improvement:
• Contribute to continuous improvement initiatives by suggesting improvements to existing maintenance using of systems (Infraspeak).
• Assist in feedback evaluation of service contractors and report any issues to Estates Admin Manager & Executive Group Coordinator.

Personal Qualities

Supporting Salutem: Leads by example and represents Salutem positively and accurately.

Taking responsibility: Takes responsibility for, maintaining a no blame culture while ensuring people are accountable and can learn from their mistakes.

Solving problems: Anticipates risks and works across teams to deal with and find resolutions.

Valuing People we support Ensures that teams consistently deliver quantifiably excellent customer service.

Working as part of a team: Builds and maintains performance by coaching, mentoring, developing and managing effectively.